Email Etiquette Rules to Follow

Most working professionals are subject to receiving a very high number of emails per day, with that being so, it can be frustrating to receive emails without a clear message or meaning, that we don't really need to receive, or that are seemingly written in the same context as a text message. 

We found a great article to discuss email etiquette rules that all working professionals should know; these are the highlights. 

  1. First and foremost, include a clear and direct subject line. The subject line will tell your recipient what to expect and will also make it easier to search inboxes at a later date if they need to reference your email.
  2. Use a professional email address. If you are a new business owner looking to connect with fellow entrepreneurs, it's important that you represent yourself in a respectful and meaningful way. Try to include your first name and your company name in your email address so you are easily identifiable. 
  3. Don't include people who do not need to be included. Inboxes are very easily cluttered, so only send your email communications to those who are directly affected by your message. 
  4. ALWAYS include a signature. Your signature should include your full name, your direct phone number, your company address, and any other relevant information. It is important to include this in every email so your recipient can easily locate your contact information at any given time. 
  5. Use professional language. Avoid saying things like "hey, guys!" unless you are very comfortable with the people you are emailing and that type of language has been previously established. 
  6. Be cautious with humor and/or sarcasm. The intonation of your voice cannot be heard in an email and therefore can be very easily misinterpreted. Be careful not to offend anyone with humor or sarcasm. 
  7. Reply to your emails even if the email wasn't intended for you. It's important to let people know you received their message and you are taking the necessary actions to move forward. It is also important to respond to emails that might not have been intended for you -- chances are, the person who sent the email does not know they sent the message to the wrong recipient. 
  8. Keep your font simple and easy to read, don't get carried away with comic sans. 
  9. Double check your recipients to ensure you're sending the message to the right person/people. 

Looking for more tips? Check out the full article here.

How Do You Combat Mental Illness in the Workplace?

It seems like most people we talk to these days are experiencing some sort of anxiety disorder, whether it’s severe, or just moderate enough to inconvenience their lives. We live in such a fast-paced society it’s hard to keep up to all the social responsibilities we experience day to day.

How do you ensure your employees are not only taking care of their physical wellness, but also their mental well-being? We found an article that discusses various ways to help your employees to maintain their happiness and overall health.

The first suggestion is to promote work-life balance; this can be done by offering your employees flexible work hours or work-from-home options.  By allowing this, your employees are still able to get their work done, but they are less likely to feel overwhelmed by the amount of responsibilities they need to meet throughout the week.

Secondly, discourage employees from working on vacation. Some particularly hard-working people can see a vacation as a time to get caught up on outstanding work, but it should be a time for your employee to relax, de-stress, and enjoy the things they love to do most.

Another important aspect of promoting a happy and healthy workplace is to create an environment your employees feel comfortable in. It can be difficult to discuss personal issues with a boss or a manager, so be sure to let your employees know your office is a judgement-free zone.

Another suggestion the article makes is to provide your employees with an insurance plan that covers the cost of therapy and/or counselling sessions. Many people use group insurance plans to help with physical pain or maintenance, but it’s also important to have a plan that covers the cost of counselling services to help with mental well-being.

Lastly, encourage your employees to exercise as part of their daily routine. Exercising helps both the body and the mind by relieving stress and anxiety and promoting and overall healthy lifestyle. We know it can be hard to encourage exercise, but some of the suggestions include teaming up with a local gym to provide discounted rates, installing a bike rack so employees can cycle to work, or allowing for longer lunches so employees have time to exercise during the day and refresh before returning to their desks.

It’s important to let your employees know you care about them on a personal level. Happy and healthy employees will benefit your workplace by investing more in their jobs and being more productive throughout the day.

So, we ask, what are you doing to promote mental wellness in your work place?

 

To read the full article, click here